Rules for borrowing Audio Visual Multimedia (AVM) equipment

1. Employee and borrower agree to be responsible for the equipment indicated. Borrower is responsible for the return of the equipment to Computer Services Help Desk.
2. Employee and/or borrower assume financial responsibility for any loss, theft, and/or damages incurred during the time equipment is on loan to the borrower.
3. Any individual wishing to borrow AVM equipment from Rockhurst Computer Services (RUCS) must be a Rockhurst faculty or staff member.
4. Use of borrowed equipment by any other person, persons or group other than the Employee or Borrower listed on the requested service ticket is not permitted.
5. The borrower’s department or organization assumes financial responsibility for loss, theft and/or damage of equipment incurred during the time the equipment is on loan to them.
6. Equipment use is strictly for official Rockhurst events only. (Class, research, sponsored events)
7. Equipment for official Rockhurst events can be set up on the Rockhurst campus by RUCS at the designated event location, if location is provided.
8. Equipment for Rockhurst non-business events (such as for campus clubs and Greek organizations) must be picked up at and returned to the RUCS Help Desk by the sponsoring Rockhurst employee or designated group official.  RUCS may provide set up assistance upon request.  Please contact the RUCS Help Desk between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday.  The Help Desk is located on the 4^th floor of Conway Hall.
9. All equipment picked up from the RUCS Help Deck must be delivered back to the Help Desk in a timely manner.  Any equipment not returned by the date and time specified on the requesting service ticket may result in that person or group not being allowed to borrow AVM equipment in the future.  Any AVM equipment not returned by the date and time specified on the requesting service ticket may also result in financial charges being applied to the borrower’s account, charges not to exceed current replacement cost of AVM equipment. There is a $25.00 late fee that will be applied to the borrowers account for each day the equipment is late. This fee will not exceed the total cost for resplacement of the unit(s).
10. To help ensure equipment is available for your event, please submit your request to borrow equipment no later than one week prior to your event. RUCS cannot guarantee AVM equipment will be available, as equipment availability is granted on a first-requested basis.

Requesting Equipment

To request AVM equipment, please submit a service ticket through My School Building.  The password is "password" (without the quotes.)  Please note – only one event should be submitted per ticket.  Please do not submit multiple events on a single ticket.  Multiple events per ticket may result in an event being missed and equipment not being set up or made available.

Please include all AVM equipment needed, such as projector, DVD player, VCR, microphone, etc.  Requests for podiums, stands, flip charts and markers should be submitted to the Physical Plant department.

Please include dates and times AVM equipment will be needed, and location if you wish RUCS to set up the equipment for you. 

Student Organizations

ONLY organization presidents or pre authorized members of student orginization, fraternities and sororities are permitted to check out AVM equipment.