Bring Your Own Device (BYOD) Policy for Rockhurst University

Introduction

Rockhurst University recognizes the value of utilizing personal devices to enhance educational and professional activities. This Bring Your Own Device (BYOD) policy outlines the guidelines and best practices for creating a secure and productive technology environment, while supporting the latest versions of Windows and Mac OS.

Scope

This policy is applicable to all students, faculty, staff, and affiliated individuals who wish to use personal devices, including laptops and mobile devices, on the university network and for university-related purposes.

Eligibility

All individuals must adhere to this policy when connecting personal devices to the university network. Technical support and assistance will be provided exclusively for devices running the following specified operating systems:

Windows: Windows 10 version 1809 or newer, with automatic updates enabled until 10/14/2025. Windows 11 required on and atter 10/14/2025.
Mac: macOS High Sierra, macOS Mojave, macOS Catalina, or newer.

Devices operating on unsupported systems are welcome to connect to the university network but may not receive comprehensive technical support.

Security Practices

Up-to-date Operating System: Users must maintain an up-to-date operating system, ensuring regular installation of security patches and updates.
Antivirus Software: Adequate antivirus software is mandatory to safeguard devices and the university network.
1. For Windows: Windows Defender, which is included by default, is recommended for antivirus protection.
2. For Mac: Users are advised to install Avast antivirus software.

Network Access

Wi-Fi Access: Devices can access the university's Wi-Fi network after successful registration via the designated device registration portal.
Network Security: Before connecting to the university network, devices must have an updated firewall and active antivirus software.

Data and Privacy

Data Protection: Users are responsible for safeguarding both personal and university data on their devices. Whenever possible, university-related data should be stored on secure university servers.
Data Backup: Regular data backups are strongly recommended to mitigate potential data loss.
Data Sharing: Unauthorized sharing of sensitive university data is strictly prohibited.

Software Usage

Authorized Software: Users are allowed to install only authorized software and must adhere to all relevant licensing agreements.
Software Updates: Regular software updates, including third-party applications, are crucial to maintaining security and functionality.

Support and Assistance

Limited Support: Technical support for personal devices will be provided to the best of the university's ability, with potential limitations on certain troubleshooting measures.
University Resources: Users are encouraged to prioritize university-provided resources for critical tasks, ensuring optimal performance and security.

Compliance and Enforcement

9.1. Non-Compliance: Violations of this policy may result in temporary or permanent suspension of network access.
9.2. Incident Reporting: Users must promptly report any security incidents, including device loss or theft, to the university's IT department.

Review and Updates

This BYOD policy will undergo annual review and will be revised as necessary to align with advancements in technology and security practices.

Acknowledgment

All users must acknowledge their comprehension of and agreement to adhere to this BYOD policy before connecting their devices to the university network.

Through the implementation of this BYOD policy, Rockhurst University aims to foster a secure and efficient technology environment, supporting the latest Windows and Mac OS versions, and encouraging responsible device usage among its students, faculty, and staff.

Last Review Date

12/13/2024