1. Purpose and Scope
This policy outlines the guidelines and procedures related to accessing and sharing files stored on personal OneDrive accounts within Rockhurst University. The policy is applicable to all faculty, staff, contractors, and other individuals affiliated with the university who utilize the institution's IT resources.
2. Personal Drive Access
2.1 Direct access to an individual’s personal OneDrive account by another university affiliate or any external entity is strictly prohibited.
2.2 Computer Services will not facilitate requests to grant direct access to personal OneDrive accounts, barring exceptional circumstances that have received clearance from university senior management.
2.3 University affiliates are solely responsible for managing the contents of their personal OneDrive accounts and are required to ensure compliance with all relevant Rockhurst University data protection and privacy policies.
3. File Sharing from Personal Drives
3.1 All sharing requests for currently employed individuals will not be granted by Computer Services. Instead, these requests, must be directed to the owner of the account.
3.2 If a university affiliate requires specific files or documents from another's OneDrive, they should directly contact the owner of that account.
3.3 Owners of OneDrive accounts can share specific files as necessary, either via email or using OneDrive's sharing feature. Only the specifically required files should be shared.
3.4 All file sharing must be in alignment with Rockhurst University's data protection and privacy policies. Unauthorized sharing of sensitive or classified information could result in disciplinary proceedings.
3.5 Computer Services is available to provide guidance on safe and efficient file-sharing practices upon request.
4. Responsibilities
4.1 Computer Services is tasked with overseeing this policy and ensuring university-wide compliance.
4.2 All university affiliates must familiarize themselves with and adhere to this policy. Non-compliance may lead to disciplinary action in accordance with Rockhurst University's internal regulations.
5. Review
This policy will undergo a review on a triennial basis or when significant technological, operational, or regulatory changes demand its revision.