Cell Phone Provisioning and Use Policy for Rockhurst University

This policy applies to the acquisition and operation of all Rockhurst University owned cellular phones.

Purpose

The purpose of this Cell Phone Use Policy is to establish guidelines for the use and management of university-provided cell phones, service, or data plans at Rockhurst University. This policy outlines the circumstances under which the university will pay for such devices and services, ensuring that resources are allocated efficiently and in alignment with the essential job functions of employees.

Scope

This policy applies to all employees of Rockhurst University who are provided with university-paid cell phones, service or data plans, or pagers.

Device and Service Eligibility

Rockhurst University will only provide cell phones, service or data plans, or pagers on a limited basis. University-paid devices and services are granted under the following circumstances:

On-call Employees: Employees who are required to be on-call, and whose essential job function necessitates immediate availability, may be eligible for a university-paid device or service plan.
Public Safety: Employees who are considered key personnel for emergency or safety purposes may be eligible for a university-paid device or service plan.
Medical Professionals: Employees in roles that require immediate response to medical emergencies may be eligible for a university-paid device or service plan.
Work Location: Employees who perform a majority of their duties in the field where communication by other means is not available or is inefficient may be eligible for a university-paid device or service plan.
Regulatory Requirements: Employees who are required by law or regulation to maintain constant communication for compliance or reporting purposes may be eligible for a university-paid device or service plan.

The issuance of a cell phone will be requested by Vice President level authority or above via Computer Service Request ticket.

Device and Service Responsibilities

Employees who are provided with university-paid devices or service plans must use them responsibly and in accordance with the university's acceptable use policy.
Devices and service plans are intended for university-related activities and communications. Personal use should be limited to reasonable and occasional use, and excessive personal use is discouraged.
Lost or damaged devices must be reported to the university's IT department immediately. Employees are responsible for any non-warrantied replacement or repair costs.
Employees leaving the university must return their devices and accessories to the university's IT department.
A standard phone will be issued by the university. Any enhanced phones or features beyond the standard issue will be paid for by the employee. Should an employee leave the university and wish to keep the phone, payment for the remaining prorated value of the phone will be assessed by Computer Services.

Device Security

Employees with university-paid devices must implement security measures, such as password protection and encryption, to safeguard university data and communications.
In the event of a lost or stolen device, employees should report it immediately to the IT department to initiate necessary security protocols.

Monitoring and Compliance

Rockhurst University reserves the right to monitor and review the use of university-provided devices and services to ensure compliance with this policy.
Violation of this policy may result in disciplinary action, including the revocation of university-paid devices and service privileges.

Policy Review

This policy will be reviewed periodically and updated as necessary to reflect changes in technology, regulations, and university needs.

Approval and Acknowledgment

By accepting a university-paid device or service plan, employees acknowledge their understanding and agreement to comply with this Cell Phone Use Policy.

Last Review Date

12/13/2024