Purpose:

Rockhurst University recognizes the importance of providing students with access to technology resources for their academic needs. This policy outlines the guidelines and procedures for loaning university laptops or other technical devices to students for a period of up to one week.

Eligibility:

  • This technical device loaner program is available to currently enrolled Rockhurst University students in good academic standing.
  • Students must have a valid university ID and sign the Technical Device Loaner Agreement noting the ID of the device before checking out a device.

Loaner Duration Period:

  • Rockhurst owned technical devices may be borrowed for a maximum period of one week.
  • Extensions of the loan period will only be granted in exceptional circumstances and must be approved by Computer Services in advance.

Software and Configuration:

  • Borrowed laptops or other technical devices may come pre-configured with standard university software necessary for academic purposes.
  • Students are prohibited from installing or removing any software or making configuration changes to the laptop or other technical device.
  • All laptops are equipped with internet connectivity. Students are responsible for using the device in accordance with the university's acceptable use policy.

Care and Responsibility:

  • Students are expected to use the loaned laptops or other technical device responsibly and handle them with care.
  • Loaner devices must be kept in a safe and secure location when not in use.
  • Loaner devices should not be left unattended in public areas.
  • Students are responsible for any damage or loss of the Loaner device during the loan period.
  • Loaner devices must be returned in the same condition as when borrowed, with all accessories and peripherals.
  • Any damage to the Loaner device will be assessed for repair costs, and the student will be responsible for funding full or partial repair expenses.

Returning Loaner devices:

  • Loaner devices must be returned to the designated return location by the agreed-upon due date and time.
  • Late returns may result in penalties, including the suspension of future Loaner devices borrowing privileges.
  • Upon return, the Computer Services staff will inspect the Loaner device to ensure it is in good working condition.
  • Students will receive a receipt that they have successfully returned the Loaner devices for their records after inspection of the Loaner device.

Penalties for Violations:

  • Violations of this policy, including unauthorized software installation, damage, or failure to return the Loaner device on time, may result in the suspension of Loaner device borrowing privileges and additional disciplinary action as determined by the university's code of conduct.
  • Students will be responsible for all associated costs, including repair or replacement, in the event of damage, loss, or theft.

Dispute Resolution:

  • In the event of a dispute or disagreement regarding the loaner devices terms, students may seek resolution through the university's established grievance procedure.
  • Policy Acknowledgment:
  • By borrowing a laptop from Rockhurst University, students acknowledge their understanding and agreement to abide by the terms and conditions outlined in this policy.

Review and Updates:

This policy is subject to periodic review and updates by Rockhurst Computer Services to ensure its effectiveness and relevance.

Contact Information:

For any questions or concerns related to this policy or loaner devices, please contact Rockhurst Computer Services.

 

Loaner Agreement Acknowledgements

 

Student Signature: _______________________________________________

 

Device ID: ______________________

 

Issue Date: ______________________         Due Date: ______________________

 

Actual Return Date: ______________________